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AIMSify Terms & Conditions

Effective date: 10-Apr-2026 Last updated: 10-Apr-2026

These Terms & Conditions ("Terms") govern your access to and use of the AIMSify platform at aimsify.ai and related services (the "Service"). AIMSify is a product of Artan Consulting Pte Ltd, a company incorporated in Singapore ("Artan Consulting", "we", "us", "our").

By accessing or using the Service, or by clicking to accept these Terms, you agree to be bound by them. If you are entering into these Terms on behalf of an organisation, you represent that you have authority to bind that organisation, and "you" refers to that organisation.

1. Definitions

  • "Customer Content" means data, files and information you upload to or generate within the Service, including compliance, risk and governance records.
  • "Authorised Users" means individuals you permit to access the Service under your account.
  • "AI Features" means features that use third-party large language model services to generate, summarise or analyse content.

2. The Service and licence

Subject to these Terms, we grant you a non-exclusive, non-transferable, revocable right to access and use the Service for your internal business purposes during the term of your subscription. We may update, modify or improve the Service from time to time.

3. Accounts and responsibilities

You are responsible for: (a) maintaining the confidentiality of account credentials; (b) all activity under your account and that of your Authorised Users; (c) ensuring your Authorised Users comply with these Terms; and (d) promptly notifying us of any unauthorised use. You must provide accurate registration information and keep it current.

4. Acceptable use

You agree not to: (a) use the Service unlawfully or in breach of these Terms; (b) attempt to gain unauthorised access to the Service, other accounts, or our systems; (c) reverse engineer, decompile or copy the Service except as permitted by law; (d) introduce malware or disrupt the Service; (e) upload content you have no right to upload, or that infringes third-party rights; (f) resell or provide the Service to third parties except as expressly permitted; or (g) use the Service to build a competing product.

5. Customer Content and data ownership

You own your Customer Content. You grant us a limited licence to host, process and transmit Customer Content solely to provide and support the Service, and as instructed by you. You are responsible for the accuracy, quality and legality of Customer Content and for having the necessary rights and consents to upload it. Our processing of any personal data within Customer Content is governed by our Privacy Policy and any Data Processing Agreement between us.

6. AI Features

The Service includes AI Features that may produce automated output. AI output may be inaccurate, incomplete or unsuitable for a particular purpose, and is provided to assist — not replace — your professional judgement. You are responsible for reviewing and validating any AI output before relying on it. We do not use your Customer Content to train our own or third parties' foundation models.

7. Compliance disclaimer — IMPORTANT

AIMSify is a tool that supports your governance, risk and compliance activities. It does not, and cannot, guarantee or certify that you are compliant with any law, regulation, standard or framework (including but not limited to ISO 27001, ISO 42001, SOC 2, MAS notices, PDPA or GDPR).

Compliance and certification depend on your own facts, controls, decisions and on assessments by independent auditors, certification bodies and regulators. The Service provides structure, content, automation and evidence management to assist you, but responsibility for your actual compliance, certification and regulatory obligations rests solely with you. Nothing in the Service, including any score, status, readiness indicator, "Ready/Risk/Gap" signal, generated document or recommendation, constitutes legal, audit, certification or regulatory advice or a guarantee of any outcome.

8. Intellectual property

The Service, including all software, design, content, trademarks and the AIMSify name and brand, is owned by Artan Consulting (or its licensors) and protected by intellectual property laws. Except for the limited licence in Section 2, no rights are granted to you. Any feedback you provide may be used by us without obligation to you.

9. Fees and subscription

Access to paid plans is subject to the fees, billing cycle and payment terms set out in your order, subscription plan or a separate agreement. Unless stated otherwise, fees are exclusive of taxes, non-cancellable and non-refundable except as required by law. We may change fees for future terms on reasonable notice.

10. Service availability and "as is"

We aim to keep the Service available and reliable but do not guarantee uninterrupted or error-free operation. The Service may be unavailable for maintenance, updates or reasons beyond our control. To the maximum extent permitted by law, the Service is provided "as is" and "as available", without warranties of any kind, whether express or implied, including implied warranties of merchantability, fitness for a particular purpose, non-infringement, or that the Service will meet your requirements or produce any particular result.

11. Confidentiality

Each party may receive confidential information of the other. The receiving party will protect it with reasonable care, use it only to perform under these Terms, and not disclose it except to personnel and sub-processors who need it and are bound by confidentiality. This does not apply to information that is public, independently developed, or required to be disclosed by law.

12. Suspension and termination

We may suspend or terminate access if you materially breach these Terms (including non-payment or prohibited use), or as required by law. You may stop using the Service and terminate your subscription in accordance with your plan. On termination, your right to use the Service ends, and we will make Customer Content available for export and/or delete it in accordance with the Privacy Policy / DPA and applicable retention periods. Sections that by their nature should survive termination will survive.

13. Limitation of liability

To the maximum extent permitted by law: (a) neither party is liable for indirect, incidental, special, consequential or punitive damages, or for loss of profits, revenue, data, goodwill or business interruption; and (b) our total aggregate liability arising out of or relating to the Service and these Terms will not exceed the fees you paid to us for the Service in the twelve (12) months preceding the event giving rise to the claim.

Nothing in these Terms limits liability that cannot be limited under applicable law (such as for death or personal injury caused by negligence, or fraud).

14. Indemnity

You will indemnify and hold Artan Consulting harmless from claims, losses and expenses arising from: (a) your Customer Content; (b) your use of the Service in breach of these Terms or applicable law; or (c) your infringement of third-party rights. We will indemnify you against third-party claims that the Service (excluding Customer Content and third-party services) infringes that party's intellectual property rights, subject to customary conditions and the liability limits above.

15. Changes to these Terms

We may update these Terms from time to time. We will post the updated version with a revised "Last updated" date and, where changes are material, take reasonable steps to notify you. Continued use after changes take effect constitutes acceptance.

16. Force majeure

Neither party is liable for failure or delay caused by events beyond its reasonable control, including acts of God, outages, cyber-attacks, or actions of third-party providers.

17. General

  • Assignment. You may not assign these Terms without our consent; we may assign in connection with a corporate transaction.
  • Severability. If any provision is unenforceable, the rest remain in effect.
  • Entire agreement. These Terms, the Privacy Policy, and any order form or DPA, form the entire agreement between us regarding the Service.
  • No waiver. Failure to enforce a provision is not a waiver.
  • Notices. Notices to us should be sent to the contact details below.

18. Governing law and disputes

These Terms are governed by the laws of Singapore. The parties submit to the exclusive jurisdiction of the courts of Singapore, subject to any agreed alternative dispute-resolution process.

19. Contact

Artan Consulting Pte Ltd Email: rajesh@artanconsulting.com Phone: +65-8606-2966

AIMSify is a product of Artan Consulting Pte Ltd, Singapore.